Send web design proposals
that protect your scope.
ProposalDoc helps web design agencies turn messy client conversations into polished proposals, clear SOWs, and approved project scopes.
Build a branded proposal, define exactly what is included, track when clients review pricing, and capture approval before kickoff.
Website Redesign SOW & Scope
Detailed timeline, milestones, and investment structure for Acme Corp.
Project Overview
We will build a high-performance marketing website with 10 custom pages, customized brand visuals, and a responsive builder layout.
Investment Packages
10 custom pages, layout builder customization, SEO index metadata.
Direct Sanity or Webflow APIs sync integration, 2 custom layouts.
Purpose-built for web design agency workflows
Ditch generic documents. ProposalDoc is designed specifically for web design agencies, creative studios, and freelancers who need scope clarity before kickoff.
Prevent scope creep before kickoff
Clearly define inclusions and exclusions in SOW blocks so clients cannot argue scope changes after project start.
Turn sales calls into SOWs
Translate messy client conversations and discovery notes into clear, structured deliverables lists.
Track proposal activity in early access
See client review signals as they become available. Follow up with more context, not guesswork.
Capture scope approval cleanly
Let clients approve proposal details and project parameters directly on a branded client portal link.
Reuse agency-ready sections
Save your standard terms, browser testing exclusions, or hosting clauses as reusable blocks.
Export clean PDFs when needed
Download a print-ready, high-fidelity PDF of your proposal or SOW at any point for internal records.
Most proposal tools help you send documents.
ProposalDoc helps you avoid unclear scope before kickoff.
Beautiful layouts are only half the battle. If your client agrees to a pitch but argues about sitemap pages, revision rounds, or browser testing exclusions later, your profit margins disappear. We protect your project boundaries.
How ProposalDoc clarifies client expectations
Compare the proposal chaos of standard doc tools against scope-safe delivery.
✕Before ProposalDoc
- Proposals and technical details scattered across Google Docs, Figma sheets, and emails.
- Client says yes verbally or via email without formally confirming inclusions and exclusions.
- Project delivery team manually rewrites the SOW from scratch for every kickoff.
- Scope creep and requests for out-of-scope integrations appear halfway through development.
- No open signals, leaving you guessing when (or if) the client reviewed your pricing grid.
✓After ProposalDoc
- Branded proposal and structured statement of work in one cohesive web-native flow.
- Clear inclusions, exclusions, timelines, and payment milestone layouts mapped visually.
- Lightweight client reviews with activity status visible inside your early-access dashboard.
- Scope approval captured before the project kickoff, setting clear responsibilities.
- Reusable agency sections (browser support, CMS handoff) saved for future templates.
The 6-step scope-safe workflow
From initial sales chat to kickoff readiness in minutes.
Choose an agency template
Start with a layout built for web design, branding, or retainers.
Define scope & exclusions
Outline exactly what is included, what is excluded, and payment timelines.
Send a branded link
Share a secure, web-native portal link for the client to review in any browser.
Track review activity
Monitor client review progress and view signals inside early access logs.
Capture scope approval
Client confirms parameters or requests revisions directly in the portal.
Export print-ready PDF
Download the final, kickoff-ready statement of work as a high-fidelity PDF.
What’s live today
We are transparent about our capabilities. No vaporware or overclaimed features.
🟢 Live Today
- ✓Branded Proposal Builder (Visual Canvas)
- ✓Scope & SOW Sections (Inclusions/Exclusions)
- ✓Deliverables Grids & Timeline Milestones
- ✓Client Portal Access (Web-native Link)
- ✓Lightweight Scope Approval Flow
- ✓Print-Ready PDF Export
🟡 Early Access (Founding Plans)
- •Basic Activity Tracking Feed
- •Client Review / Session Signals
- •Workspace Saving & Folder Management
- •Team Member Invitations
- •Workspace Style Branding Kit
- •Change Request Feedback Log
🔵 Coming Soon
- ⏱Granular Team Member Roles
- ⏱Auto-Billing & Subscription Flows
- ⏱Custom Domains (proposals.youragency.com)
- ⏱Legally Binding Contract E-Signatures
- ⏱Active CRM & Invoicing Integrations
- ⏱Advanced Section & Template Locking
Simple, transparent pricing for growing studios.
Founding plans are available for early agencies. Start free today, or book setup and we’ll help convert your current proposal/SOW into a reusable ProposalDoc template.
Free
Best for trying out ProposalDoc and testing the proposal editor canvas.
Solo
For independent freelancers scoping client redesigns or retainers.
Studio
For small agencies and design studios standardizing statements of work.
Agency
For growing agency teams standardizing business development ops.
ProposalDoc Agency Setup
Concierge OfferWe convert your current proposal or statement of work (PDF, doc) into a reusable branded ProposalDoc template for you. Get custom styles, colors, and layout configurations built by our team.
Built for agencies that are tired of proposal chaos.
ProposalDoc was built specifically for web design, branding, and creative service teams. We know how frustrating it is when a client agrees to a project, but then argues about the scope of deliverables and exclusions weeks later.
The focus of ProposalDoc is not just about making proposals look pretty — it is about achieving absolute scope clarity before kickoff so your project delivery is protected from day one.
💡 Early users can get hands-on concierge help. Book a setup call and we will personally convert your current proposal PDF or SOW Google Doc into a reusable, branded template.
Scope Creep Shield
We organize deliverables and exclusions explicitly in SOW sections so boundaries are set before kickoff.
1-on-1 Concierge Migration
Send us your messy Google Doc or PDF. We will format it into a pristine web-native proposal template for you.
Visual Canvas Control
Brand templates with custom colors, typeface styling, and structured grids designed for readability.
Frequently Asked Questions
Everything you need to know about scopes, SOWs, and client approvals.
ProposalDoc approvals are designed for scope alignment and client confirmation. They are not a replacement for legal contract execution or legally binding e-signature software unless dedicated e-signature functionality is added. Agencies can use ProposalDoc before or alongside their legal contract workflow.
Generic proposal tools focus on document signing and simple text editing. ProposalDoc is built specifically for web design agencies and creative studios. We focus on scope safety, structured SOW details, client approval coordination, and reusable agency-scoping blocks like browser support or CMS loading rules.
Yes. ProposalDoc is export-first: you can download a print-ready, high-fidelity PDF of your proposals, statements of work, and retainer scopes at any point.
While ProposalDoc is optimized for web design agencies, creative studios, freelancers, and consultants who sell scoped services will find it highly effective for structuring SOWs and getting kickoff alignment.
Yes. You can save custom blocks (such as terms and conditions, exclusions, or deliverables grids) to your workspace library and drop them into new proposals or SOWs in seconds.
Yes. Clients receive a secure link to a web-native portal. They can review the proposal details and submit an approval or request changes, which immediately updates your dashboard.
Yes. ProposalDoc is designed for packaging monthly hours, ongoing services, SLAs, and cancellation rules in a repeatable retainer scope format.
No. A statement of work defines the project scope, timelines, and deliverables. We recommend using ProposalDoc alongside your legal master services agreement (MSA) or contract terms to ensure complete coverage.
Once a client approves, a verified record of the scope is saved. You can export the finalized SOW as a PDF for billing, kickoff, and internal developer handoffs.
Ready to present scopes that clients understand?
Build branded proposals, define scope parameters, and capture clear client approvals.
No credit card required • Build your first proposal in minutes